Budgets and Contracts Associate
The Federation of American Scientists (FAS) is currently in search of a dynamic and detail-oriented Budgets and Contracts Associate to join our esteemed finance team. In this role, the chosen candidate will play a crucial part in the process of budget preparation, subcontracting, and subgranting.
As a Budgets and Contracts Associate, you will work closely and collaboratively with program staff, fostering effective communication and cooperation to ensure a seamless flow of information. Your primary responsibility will be to guarantee that all budget, subcontract, and sub-agreement requests submitted to the finance department are processed with efficiency and accuracy, aligning with the organization's policies and guidelines.
Your role involves not only a keen attention to detail but also the ability to adhere to deadlines, ensuring that financial processes are executed in a timely manner. By maintaining open lines of communication with program staff, you will facilitate a smooth exchange of information, enabling the finance team to meet its objectives effectively.
What you’ll do: (Core responsibilities)
Review Vendor/Consultant contracts and Purchase Orders (POs) in adherence to FAS procurement policy; obtain necessary signatures;
Evaluate Subgrant Packages and financial reports following FAS subgrant management policy;
Monitor subgrant budgets and process payments based on the agreed-upon subagreement payment schedule;
Establish and maintain new projects in the financial and project management system throughout their life cycle;
Provide early notification of due project financial and technical reports at the start of each month;
Monitor outstanding receivables and communicate with Sr. Budget and Contracts Manager;
Assist in the project closeout process and prepare for annual audits/project-specific audits;
Ensure proper documentation and filing of all relevant items in the designated location/folder;
Perform additional duties as assigned.
Skills and Experience (Requirements)
Bachelor’s degree in Business Administration, Accounting, Finance, or a related field, with three years of professional finance experience;
Prior work experience from non-profit or government institutions/organizations.
Strong attention to detail, with the ability to organize paperwork in a methodical manner;
Discreet, detail-oriented, client-focused, patient, and receptive to acquiring new skills;
Excellent communication skills.
Familiarity with the 2 CFR 200 uniform guidelines is a valuable asset for this role.
Demonstrated experience in grant management, encompassing multiple funding sources such as USG, foundations, and other funding sources.
This position will be a hybrid role based in Washington DC, meaning that both remote and in-person work can be accommodated, generally two to three days per week in the DC office, and two to three days per week remote.
$60,000 – $68,000
Don’t check off every box? Apply anyway! Studies have shown that women and people of color are less likely to apply for jobs unless they meet every listed qualification. At FAS we are dedicated to building a diverse and inclusive workplace, and developing new voices. If you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to apply anyway – you might just be the right candidate.
The Federation of American Scientists is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. The Federation of American Scientists prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.
FAS is looking to fill this position quickly. Applications will be accepted until the position is filled. Early submission will ensure your application receives full consideration.